CRM for education & migration agencies
Every student, from first enquiry to graduation.
Southernflow brings students, documents, quotes, CoEs, visas and commissions into one system — with a portal your students actually use, in English, Spanish and Portuguese.
Look inside the productYour own system, your brand, hosted in Sydney.
Up to 50 users
Your whole team, one price
Student portal included
Every student gets their own access
3 languages
English, Spanish and Portuguese
Hosted in Sydney
Your own database, not a shared one
Agencies don't lose students to competitors. They lose them in the gaps.
A spreadsheet per intake
Stages live in one file, documents in a shared drive and the conversation in someone's WhatsApp. Nobody sees the whole student.
Expiries found too late
A visa, CoE, passport or OSHC that lapses is a problem for the student and a risk for the agency.
Commissions nobody chases
Instalments from providers go unclaimed because the enrolment was never tracked against them.
Features
Built around how an agency actually works
Nine stages from enquiry to graduation, and everything around them.
- 1Initial enquiry
- 2Assessment
- 3Documentation
- 4Application sent
- 5CoE received
- 6Visa lodged
- 7Visa granted
- 8Enrolled
- 9Graduated
Pipeline and student records
A kanban board of every student, and a record with their visas, documents, notes, quotes and tasks in one place.
Student portal
Students follow their progress, upload documents, see quotes and message their adviser — in their own language.
Online intake form
A four-step enquiry form on your own domain that creates the student in your pipeline, with spam protection built in.
Document checklists by destination
Each student gets the checklist for their destination and visa, with conditions by nationality, age and course type. An expired document counts as missing again.
Expiry alerts
Visa, CoE, passport and OSHC expiries, with email reminders at 90, 60, 30, 14, 7 and 1 days.
Quotes as PDFs
Tuition, agency fee, visa fee, OSHC and insurance in a branded PDF, from reusable templates.
Providers by country and campus
Your destinations, providers and their campuses by city. Filter courses by country and city when you quote or enrol.
Commissions and collections
Commission rates and instalment plans per enrolment. What's overdue shows up every day, and optional automatic claims email the provider for you.
WhatsApp in their language
One click opens WhatsApp with the message ready — welcome, document reminder, quote follow-up — in the student's own language.
Email campaigns
Filter your students, write once and send — each student receives it in their preferred language.
Reports
Pipeline, adviser performance, documents and quotes, with CSV export.
Tasks and reminders
Tasks with an owner and a due date, plus automatic signals for students who need attention.
AI assistance
A first draft of the Genuine Student letter, in minutes
Southernflow drafts the GS statement from the student's own questionnaire answers and record. Your team edits and approves it before it goes anywhere.
- First-person draft in English, written for the Student visa (subclass 500) GS requirement
- Nothing is sent without a person reviewing and approving it
- Internal student summaries from activity, documents and notes
- Up to 200 letters and 600 summaries a month included
Southernflow is software. Immigration advice and the final content of any application remain the responsibility of your registered migration agents.
Visa updates
Know when the rules change — and which students it affects
We check official student visa pages every day. When something changes, your dashboard shows what changed, how serious it is, and which of your students are affected.
- Official government pages checked daily
- Alerts on the dashboard and on each affected student's record
- Matching happens inside your own database — student data never leaves it
Countries covered
- Australia
- Canada
- New Zealand
- United Kingdom
Your own system
Not a shared platform. Yours.
Every agency gets its own installation: its own database, its own domain and its own brand. Your student data is never stored alongside another agency's.
Your own database, in Sydney
A dedicated database and deployment for your agency, hosted in Australia.
Your brand
Your colours, logo, domain and sender email — for staff, students, emails and PDFs.
Three languages
The whole product — dashboard, portal, emails and PDFs — in English, Spanish and Portuguese.
Security by default
Two-factor authentication required for admins and enforced by the database itself, plus row-level access rules and per-role permissions.
Pricing
One price for the whole agency
Up to 50 users at one price. Add your whole team.
SouthernflowUp to 50 users
A$299per month
+ A$1,500one-off setup
Founding offer: A$990 setup for our first founding agencies — limited spots.
Launch price, guaranteed for the term of your contract.
Prices in Australian dollars. No GST is added.
Everything included
- Up to 50 users, admins and advisers (A$15/month for each one beyond that)
- Portal access for every student you work with
- Your own installation, database and deployment in Sydney
- Set up with your brand, domain and sender email
- Every module: pipeline, portal, intake, documents, quotes, commissions and collections, reports and campaigns
- AI GS letter drafts and student summaries within the monthly limits
- Daily visa requirement updates for Australia, Canada, New Zealand and the UK
- English, Spanish and Portuguese
- Ongoing product updates
Visa updates and product updates continue for as long as your subscription is active.
Getting started
From demo to live
- 01
Book a demo
We walk you through Southernflow with a demo agency and answer your questions.
- 02
Send us your details
Your brand, domain, admin users and the modules you want. We build your installation.
- 03
Go live
Once your domain's DNS is in place, your team logs in and starts adding students.
FAQ
Questions agencies ask
Is my data shared with other agencies?
No. Each agency has its own installation and its own database. There is no shared database holding several agencies' students.
Where is my data hosted?
Your database is hosted in Sydney, Australia, and the application runs from Sydney as well. When your team uses the AI features, the text needed for that draft is sent to our AI provider to generate it.
Can I use my own domain and logo?
Yes. Your installation uses your colours, logo, domain and sender email, so students see your agency, not ours.
Which languages are supported?
English, Spanish and Portuguese across the dashboard, student portal, emails and PDFs. Each person chooses their own language.
Is there a charge per user?
Not for your first 50. The monthly price covers up to 50 users — admins and advisers — plus portal access for every student you work with. Beyond 50, each extra user is A$15 a month.
What does the setup fee cover?
Building your installation: your database, deployment, brand, domain, sender email, admin accounts and the modules you choose.
Does the AI write visa applications for us?
It drafts the Genuine Student statement from the student's answers. Your team reviews, edits and approves every letter; immigration advice stays with your registered migration agents.
Which countries do the visa updates cover?
Student visa requirements for Australia, Canada, New Zealand and the United Kingdom, checked daily from official government pages.
Contact
See Southernflow with your own eyes
Tell us about your agency. We'll reply within one business day, or you can pick a time for a demo straight away.